For HR
Employee records. Confidential. Audited. Retained.
HR data is the most regulated, most sensitive, and longest-retained data in any company. BigMind Resilience ships WORM-immutable storage for record retention, workspace-level access for confidentiality, and an audit log for every access.
Click to enlargeThe pain
HR holds the data you can never afford to lose — or leak.
Personnel files, performance reviews, compensation records, termination documents, harassment investigations, accommodations, leave records, I-9s, W-4s, and benefits enrollment. Federal labor regulations require 7+ years of post-employment retention for many record types; state laws and EEOC preservation guidance can extend that to a decade or more. Meanwhile the confidentiality bar is unusually high — leaked compensation data becomes a lawsuit, and a leaked investigation file becomes a spoliation problem on top of the original allegation. Most generic backup tools write rewriteable storage, keep audit logs that aren’t structured for litigation, and lack workspace-level isolation between HR and the rest of the company.
Where BigMind Resilience fits
Built for confidentiality, retention, and proof.
Four capabilities map directly to how HR records are regulated and protected.
WORM-immutable storage
Write-once retention with admin-can’t-delete enforcement. Even stolen credentials can’t erase a locked personnel file before its retention horizon ends.
Learn more4-Track Retention
A dedicated long-tail retention track for the post-employment horizon — keep records 1 year through 10+ years, configurable per policy.
Learn moreWorkspaces
An HR-only workspace, role-locked with its own audit log. The rest of the company can’t see, list, or search HR contents.
Learn moreAudit log
Every read, write, share-attempt, and delete-attempt is logged with user, timestamp, and IP — exportable as CSV or JSON for investigations.
Learn moreA retention horizon measured in years, not days.
Federal labor regulations require 7+ years of post-employment retention for many record types; state laws and EEOC discrimination-claim guidance can push that further. Set the policy once and the long-tail retention track keeps records for the full horizon — no manual purges, no expired files.
- Configurable per policy — 1 year through 10+ years.
- WORM lock means even admins can’t delete a record before its horizon ends.
- A dedicated long-tail track preserves the post-employment window automatically.
Click to enlargeAn HR-only workspace the rest of the company can’t see.
HR data sits in its own role-locked Workspace with a separate audit log. People outside HR can’t view, list, or search its contents — so compensation and investigation files stay inside the team that owns them.
- Limit access down to one or two named people with role-based access.
- Separate audit log scoped to the HR workspace.
- Pair with secure share links — password-protected, expiring, and revocable — to hand off onboarding packets without granting account access.
Click to enlargeAn audit log that holds up as chain of custody.
Every access — read, write, share-attempt, delete-attempt — is logged with user, timestamp, and IP, and exports to CSV or JSON. When a claim is active, pin specific files or whole investigation folders under litigation hold; the WORM lock survives the active investigation period.
- Litigation hold pins files or folders while claims are open.
- WORM lock survives admin deletion — stolen credentials can’t erase evidence.
- Exportable access log feeds chain-of-custody and compliance reporting.
Click to enlargeCompliance specifics
The controls auditors and counsel ask for.
Confidentiality-first, retention-aware, and built on SOC 2 Type II infrastructure with a DPA available on request.
WORM for personnel files
Write-once, immutable retention for personnel files that admins cannot delete.
AES-256 + TLS 1.3
AES-256 encryption at rest and TLS 1.3 in transit — the same engine across the platform.
Audit-log export
Export the access log as the chain-of-custody artifact for harassment and discrimination investigations.
Workspace isolation
Workspace-level access enforces HR-only visibility — separate from the rest of the company.
FAQ
HR questions, answered.
Can HR access be limited to one or two specific people?
Yes. An HR-only Workspace combined with role-based access lets you restrict who can view, edit, or share personnel data down to named individuals.
What about subpoenas or litigation hold?
A WORM lock survives admin deletion, so pinned files stay intact through an active claim. The audit log serves as the chain-of-custody artifact for the investigation.
How long can records be retained?
Retention is configurable per policy — from 1 year through 10+ years — to cover federal labor regulations, state extensions, and EEOC preservation guidance.
Protect your people’s data.
Give HR WORM-immutable retention, workspace isolation, and a litigation-ready audit log — on every paid Resilience tier.